Get Involved!

STEM Girl Day at UT Austin 2025 is scheduled for Saturday, February 22, 2025, 11:30 a.m. - 4:00 p.m.  

Each year, Corporate and Campus and Community Partners are invited to lead hands-on STEM activities, demonstrations, or information booths at STEM Girl Day. Over 150 campus, corporate, and community partners participate annually with 1,500+ volunteers and STEM role models reaching 9,000+ K-8th graders plus their families and schools. Get involved, get inspired, and get the next generation of our STEM workforce excited about STEM possibilities early!

• Corporate partnership levels begin at $2,500. All levels and information can be found on the Corporate Partner webpage.
• Small independent businesses and government agencies are invited to participate in STEM Girl Day at a greatly discounted sponsorship level of $1,000. This sponsorship amount covers Women in STEM's cost for each organization's participation (facilities, custodial, signage, technology, staffing, etc.). 
• Campus, education, and non-profit partners are invited to participate at no cost as long as space is available.
• Sign up to be notified when the STEM Girl Day 2025 application opens for corporate, community, and campus partners. The application is open mid-to-late summer through November 1.

The Volunteer Application is open mid-January for college students and adults (in particular, STEM professionals) who are not affiliated with a corporate, community, or campus partner already leading a hands-on activity or demonstration.

Registration for elementary and middle school students, families, and educators to participate in STEM Girl Day is open December 1 through the event date.

General Event Schedule for Partners:

• 9:00 a.m. - 11:00 a.m. Set-up
• 11:30 a.m. - 4:00 p.m. STEM Girl Day at UT Austin: Event open to the public with STEM Activities, Events, Shows
• 4:00 p.m. - 6:00 p.m. Clean-up

UT Women in STEM (WiSTEM) provides...

• 20+ years experience and name-brand recognition of UT Austin’s national award-winning STEM outreach and recruitment program.
• Logistics, facilities, and activity/demonstration planning support.
• Access to K-8 participants and community including Girl Scouts.
• Public relations including press kit for partners, press releases, media advisories, promotional flyers and City of Austin proclamation.
• Campus resources, including activity space, custodial services, WiFi, water, electricity, limited parking, website, app, and more.
• Printed programs, maps, signs, tents, tables, chairs and decorations.
• Access to food trucks and campus cafes.
• Online registration and communications system for participants.
• Training, t-shirts, and snacks for volunteers.
• Impact data and participant demographics.

Partnering Organizations agree to...

• Adhere to university policies and procedures.
• Provide sufficient volunteers and materials to support engagement throughout the event.
• Promote event and organization participation according to press kit procedures.
• Ensure volunteers complete online volunteer training and receive logistics communications.
• Engage participants in event and age-appropriate hands-on STEM activities.
• Leave campus spaces better than they were found (clean, straightened, etc.).
• Be respectful of other activities and partners (stay in designated area, manage lines and noise, etc.).

The following agreements are required on the Girl Day Campus, Community, and Corporate Partners Application and Activity Registration in order to participate:

• I understand my organization and volunteers must adhere to all university policies and procedures.
• I understand that space is limited and the organizers do their best to accommodate all requests.
• I understand that I must complete a UT Austin Environmental Health and Safety (EHS) Audit form and have approval by UT EHS in order to participate in the event.
• I will make my assigned space work for our activity or demonstration and will adjust our activity or plans as needed.
• I understand I must plan accordingly with materials and volunteers so that my activity will remain open throughout the duration of the event. Closing early is a major disappointment to visitors and does not reflect well upon the organizers, my organization, or the overall event.
• I understand I must provide my own extension cords, power strips, technology, hands-on activity materials, etc. unless explicitly discussed and communicated with the organizers. These items are not provided.
• I understand I must engage enough volunteers to manage my activity/demo throughout the entirety of the event. General volunteers may not be available to assist.
• I understand all volunteers must complete the online training for the safety and security of our guests and event participants.
• I understand the signage, activity creation/testing zone, volunteers, etc. for my activity must be confined to the space I am assigned out of respect for other organizations participating.
• I understand that marketing and media, including communications with news outlets, must be coordinated through Women in STEM (WiSTEM) at UT Austin. My organization will use appropriate hashtags and tag event organizers when posting about the event.
• I understand that UT Board of Regents prohibits solicitation on campus without an approved written agreement. Non-UT organizations may not sell anything on campus (swag, subscriptions, anything). UT Austin student organizations must get approval from WiSTEM for food or swag sales at STEM Girl Day.
• I agree to read all organizer communications, pass on appropriate information to my volunteers and other organization leaders or participants, and follow all safety training requirements.
• I agree to ensure our space/room/area is completely cleaned at the conclusion of the event. This includes ensuring all trash is appropriately disposed in trash bags, all signs are removed, all materials returned to their appropriate place, and the space/room/area looks like we have never been there.
• I understand that my organization will be responsible for paying for any cleaning penalties or damage to our space/room/area. Our organization will be notified within one week after Girl Day about any charges and will be invoiced within one month of Girl Day.
• I agree to check out with the appropriate information tent or building coordinator or online as instructed before our organization departs the event.

Questions?

Please direct questions to wistem@utexas.edu.